All programs are under auspice of LeadU, LLC of Tucson, Arizona.
Scheduling a PROGRAM
All programs will be scheduled on dates and at times conducive to the availability of both the presenter and the registrant. Rescheduling a program is permitted with the consent of both parties.
Programs run from 1-3 hours, depending on the selection by the registrant.
Trainings are 1 hour at a time. Registrants can re-register for multiple training sessions.
Delay of any program by more than 10 minutes beyond the scheduled start time may necessitate rescheduling, unless both the presenter and registrant agree to a late start and end to the program.
Technology and Tech Support
Registrants are required to provide their own on-site technology (computer, screen, login to platform, audio speakers, microphones if needed, etc.) and on-site tech support. LeadU, LLC will not be responsible for any technology-related setup or issues at the registrant’s site or any individual participant’s site.
All webinars and virtual trainings will be hosted on Zoom or similar platform provided by the presenter (for up to 98 participants). Registrants who prefer a different platform or plan to have an audience of more than 98 participants who will be tuning in from personal devices (and upon consent of LeadU, LLC) may opt to host the webinar or virtual training through their account on their selected platform.
For onsite programs, payment must be made within 30 days of the program but not later than after December 31. For virtual programs, payment must be made on or before the date of the program.
Any pre-payment must be made in the same calendar year of the program.
Onsite payment can be made using check, ACH, or credit card, check.
A 3.5% transaction fee will be added for credit card payments.
For Onsite Programs Only:
*Travel and lodging includes:
- Round-trip refundable airfare (or two one-ways as needed if the presentation is part of a speaking circuit)
- Lodging the night before the presentation date and the night of the presentation date (if the presenter flies out on the presentation date, only one night of lodging is needed). If the presentation is outside the United States, lodging is needed for three nights (two nights prior to the presentation date and the night of the presentation date).
- Local transportation to and from the airport/hotel/event venue as needed by the presenter. This may include a staff member pickup and drop-off in their own vehicle or pre-arranged shuttle or taxi. In the event none of these options are available, the presenter will arrange for local transportation and provide receipts to the organization for reimbursement.
- Any meals provided by the organization or conference as part of the general event registration or sign-ups for participants for the duration of the presenter’s stay.
*To qualify for the program rates for the 90-minute or longer programs, the presentation must be followed by the QA or workshop on the same day. In the event these are spread over two days or an additional presentation or workshop are contracted during the visit ($500 an hour), those additional presentations/workshops must occur on the same day as the original presentation. If not, there is a $1000 extension fee and one additional night of lodging for each additional day beyond the day of the initial presentation.
For Online Programs Only:
Product Versus Service
Onsite speaking engagements and training sessions have traditionally been set up by acquiring a W9 from the presenter, hiring that person as a “contractor” or “vendor,” and issuing non-employee compensation. And, at the end of the year, the non-employee would receive a 1099 form from the contracting organization.
However, virtual speaking (webinars) and training sessions (virtual trainings) are taxed as “products” or “goods” under the category of “Live Digital Online Educational Services,” the same designation given to an online conference or event.
Do I Issue a 1099?
No. This is because the webinar or virtual training is considered a “product” and falls under the category of “Live Digital Online Educational Services.” In order to be classified as such, the event must meet at least one of the following:
- Course or seminar is presented live (in real-time) in a virtual setting
- Participants can connect with the presenter in real-time in a virtual setting
- An actual human evaluates the participants (in the event of grading needs for a course)
But, I Thought We Hired a Contractor?
While you may have coordinated directly with the presenter on logistics related to the webinar or virtual training, the presenter is not a contractor nor a vendor of your organization. That person is a representative from LeadU, LLC where you purchased the webinar or virtual training. If a 1099 needs to be issued to the presenter, it will be done from LeadU, LLC.
*Please note that neither LeadU, LLC nor its presenters will complete vendor paperwork or submit a W9.
Do I Have to Pay Sales Tax?
No. Typically, tangible products sold online (like a physical book or a t-shirt) are subject to sales tax, added to the cost for the purchaser to pay. However, virtual event revenue up to $100,000 annually is exempt from taxes in most states. In the event there is a sales tax levied, LeadU, LLC will make payment; not the purchaser.
Cancellations for online programs made on behalf of the registrant will be refunded minus any credit card or PayPal refund transaction fees imposed by the credit card processor if the cancellation occurs 60 days or more prior to the scheduled program date. Online programs cancelled within 60 days of the scheduled date will incur a charge of 25% of the program fee.
Cancellations for in-person programs made on behalf of the registrant 60 days or more prior to the scheduled program date will not incur a fee, with the exception of reimbursement to LeadU, LLC of any travel-related or preparation costs incurred to date. In-person programs cancelled within 60 days of the scheduled date will incur a charge of 25% of the program fee plus reimbursement to LeadU, LLC of any travel-related or preparation costs incurred to date.
Cancellations by either LeadU, LLC or the registrant for major reasons outside of their control (significant or prohibitive weather-related issues, travel delays, illness or injury, government mandated policies, etc.) may occur up and until the start time of the program. If this should occur, the cancelling party will notify the other party immediately to reschedule. The registrant is responsible for any travel-related expenses incurred to date.
All registration cancellations and rescheduling requests must be submitted to firstname.lastname@example.org.
Intellectual and Physical Property
All materials, ideas, and activities developed and/or designed related to the program are expressly owned by LeadU, LLC. Presentation content, presentation slides, curriculum, activities, and materials used during the program may not be replicated or used in whole or in part by program registrants. Copies of slides or slide notes will not be provided to the registrant.
Video and audio recording are not permitted. Online streaming to other organizational-related entities may be permitted with prior consent from LeadU, LLC.
Copyright and Marketing
The Gen Z Speaker, Student Leadership Competencies, and LeadU, LLC names and logos are not to be used without written permission from LeadU, LLC.
For a digital copy of the program media kit, please contact email@example.com.